Using the Inform/Excite/Empower/Involve formula, you can easily run interactive and engaging introduction meetings. If youre leading a larger meeting thats in person, you may choose to send around an attendance sheet. Are you a long-term employee who was just brought onto this project for the first time? Usually, the order should flow from the most important, largest topics, down to smaller issues. Seeing the meeting agenda also shows you whats happening before and after your introduction, so youll know when its your go-time. Have a clear purpose behind each team meeting by having a collaborative meeting agenda using a tool like Fellow 3 Progress on quarterly goals Similarly, you can get team members talking about their progress on quarterly goals, too. It's important that the first meeting is successful, as a failed introduction can lead to unproductive meetings in the long run. Just don't forget to turn up! If youre just looking for templates to copy, skip this part and head straight to our gallery of 80+ meeting agenda templates that are free to download as Google Docs and Word Docs., (These agenda templates also come standard in your free Fellow account.). Below are sample meeting agendas. Learn how to craft the perfect meeting title to attract your attendees, improve performance, and boost team engagement. However, it might be helpful to jot down a few talking points to avoid forgetting anything important. There are a ton of options you can choose from! I'm excited to get to know you and learn more about your experience. Starting late, for example, creates frustration in other attendees. Strategy Meeting Moving into Final Sprint, Introduction to Project X: Context and Goals, Onboarding Strategy Changing for Future Candidates. When it's time for the meeting to start, go for it. To recap, for a productive meeting agenda: Now that you have seen various sample meeting agendas, its time to go out and create your own. Learn how the worlds best companies run effective team meetings featuring insights from Figma, Buffer, Close, Webflow, Shopify, and more. May 3, 2021 - By Your first mentor meeting should accomplish three simple goals for both mentor and mentee: Build familiarity and rapport. Picture a platform that combines multiple marketing channels like email and SMS, plus various tools such as marketing automation, popup builder, advanced subscribers management, and so on. Up to 1,000 subscribers: $30 per month. Run effective project check-ins, retrospectives, 1-on-1s and every other meeting in an Engineering managers calendar. Introduction meetings give you a chance to become more familiar with everyone in the group. You should also mention how long the meeting will last. When you meet someone for the first time, it sometimes seems difficult to know what to say or how to act. Now, well be diving into some rapid-fire meeting names, giving you more ideas of what sort of titles might work well for your meeting type., Keep in mind the topics you want to talk about, how often the meeting occurs, and which department you will be working with in the process., Use the examples discussed above, or review them to inspire new ideas for your own meeting names. Dont try to pack too much into your subject line. She developed a passion for writing as a young girl and believed the written word could unlock doors as well as the imagination. This lets the reader know that they have a personal or professional connection to you and that your message is worth reading. How Fellow helps leaders improve their meeting culture, foster accountability, and stay organized. (Turns out, people appreciate knowing why somebody invited them to a meeting!). Dont dominate the conversation. Have you ever received an invite to one of the following? State your name before you begin speaking. But small talk doesnt have to be boring! Ranee is the Head of Growth of Airgram and has rich experience in the SaaS field. New Employee Announcement #4: The In-Person Intro. Klaviyo's the ultimate ecommerce marketing platform trusted by 50,000+ brands, like Chubbies, Living Proof, and Hint. Before we get started, I want to take a moment to introduce myself and tell you a bit about my background. Our research found that agenda usage was a meeting practice that correlates with being happier and more productive overall. Don't write: 2021 hiringInstead write: Determine budget and timeframe for 2021 hiring. It's used to give feedback, keep each other in the loop, resolve issues, and help the participants grow in their roles. If you choose to write your introduction out for easy reading or reference during the meeting, showing your personality helps you avoid sounding overly robotic or like youre reading from a script. Talk about something no one else knows about you. Tell an exciting story about your life. How Fellow helps leaders improve their meeting culture, foster accountability, and stay organized. After your introduction, to avoid that deafening silence, try to pass the conversation back over to your meeting or to the person youve met. Is this the hottest product on the market right now? Thanks for joining this meeting! Meetings are one of your larger expenses, ranging from hundreds to thousands of dollars of people's time and focus. Learn the dos and don'ts. The more prepared you are for your next meeting, the better the meeting is going to go. Recognition Give your people a chance to be seen with peer-to-peer recognition and watch recognition rise. Rather, it can be a quick, effective way to display your experience, role in the company, and willingness to connect with your team. Establishing trust, respect, and rapport. Each attendee should write their skills and gifts. Unopened emails can hurt your bottom line or lead to miscommunication within your organization. This article will help you to craft a successful meeting invitation email. This flexible agenda template leaves room for team members to add their own agenda items to the list. Will this meeting call for problem solving? Keeping your introduction short and sweet will keep those in your conversation engaged and much more likely to remember who you are. When getting invited to a team meeting, many of your company employees might wonder how necessary this discussion actually is. The purpose is to learn about each person's background, interests, and goals. Don't write:Sales, Marketing, Engineering, and ProductInstead write: Following the tips above, you can use this example of a simple meeting agenda for various meetings, especially short, casual meetings that dont have many items up for discussion or decision. Include a due date if you know one. Course Description: Overview of the meetings and conventions industry and the various aspects and skills involved in planning and managing meetings and conventions. An Introduction Meeting is used to determine whether the people involved wish to create a relationship and work together again in the future. Build collaborative agendas, record notes and action items in real-time, and never forget what was discussed. Try Fellow! Leadership teams should meet on a regular basis in a meeting where the biggest issues impacting a team or company are brought to the surface. Being able to offer a great self introduction will be necessary as you tackle all your professional (or personal) journeys, so were providing tips for and examples of how to have an engaging, interesting self introduction. Once you have customized your sample agenda to your liking, you may want to share the document. Empower your team to build a culture of productive meetings with these on-demand product tutorials. Instead of making the entire team read through the agenda, the title should give your team members enough of an idea to ensure that they know why they're attending. Also, it is about remembering the minutes of meetings, agendas of meetings, and similar reasons for meetings. Support company leaders with Fellows uniform meeting templates, collaborative one-on-one meetings, and feedback tools. Often these kinds of team meetings are recurring meetings that happen once a week. But tread carefully here, as being too creative or spammy could also get you deleted. Name your meeting agenda file, then click, State the action item using an action verb, Include the name or initials for who is responsible. This keeps everyone informed and accountable for what is being worked on by each team. It doesnt necessarily have to be an interesting name, but it should do its job which is to explain the meetings purpose in one line. First in today's agenda is". Say goodbye to boring, long, and unproductive meetings. Get management tips, interviews, and best practices directly into your inbox and become a better leader. This is a bit more difficult to navigate during remote meetings where you may not have as much opportunity to interact with other members of the call. Send action items generated during your Fellow meetings over to Asana so that their completion status stays in-sync between both tools! Use Fellows Google Meet extension to collaborate on meeting notes and record action items, right within your video calls. You can further the feelings of empowerment via active listening. 21. Hi, its great to meet you! 1. Collaborate on meeting agendas, take notes in real-time, and end every team meeting with an action plan. Plan and run productive meetings wherever you work best. Sharing your reason for attending will help other participants understand what they need to hear from you, what types of questions they should send your way, and what they may even have in common with you. Make sure to prepare for the meeting. Are you new to the company in general, with significant experience or relevant information from previous positions that could be useful? Consider these six alternatives if youve gone through those four examples and could use something new. Pleased to be your new (insert title here)! Visualize and prioritize your meeting action items, delegate tasks, and automate the follow-up. Use small talk to grab attention. Popup builder with few clicks integration. Because youve set an agenda and shared it with all attendees, assume everyone knows what the meeting is about. The sample agenda is for a general team meeting. Some emails end up in spam folders because of their subject lines and content. Collaborate on meeting agendas, assign action items, and ask for meeting feedback. Have productive meetings your team can be proud of with a clear meeting agenda for every event in your calendar. Bringing these things into the conversation can help stimulate conversations with your new coworkers down the line. Thanks for coming. Connect Fellow + Zapier to automate your workflows across 3,000+ apps and fly through your meeting tasks! Having a hard time keeping your meeting attendees engaged? Inform them about the purpose of the meeting and what they can expect to accomplish together. Instead of making the entire team read through the agenda, the title should give your team members enough of an idea to ensure that they know why theyre attending. Go beyond your professional title: Rather than focusing on your job title, give an introduction to the topic you are discussing and your experience with it. Big companies and small business owners alike rely on email marketing for a majority of their messaging. 4. Connect Fellow with your favorite apps. Sales introduction emails are essential to your sales funnel or process. Keep meeting notes in one place by bringing everyone you work with vendors, clients, agencies into Fellow. Be original: Avoid copy-pasting introduction from the internet and be original. What once posed a huge challenge will start to come to you like second nature., Not only will this practice help to make your next meeting more effective, but it will also create more genuine human connection within your company. As well, keep to your agenda so you dont waste time during the meeting. You can accomplish this by asking your own questions. Action items. Project status updates and voting results. In this post, we will discuss what an introduction meeting is, how to run them effectively, and provide some tips that will make them more enjoyable for everyone in attendance. That being said, here are some general tips that you should follow during the process of titling your business meetings: A meeting invite is not the title of your undergraduate dissertation. Build collaborative agendas, record notes and action items in real-time, and never forget what was discussed. Or, if youre a manager conducting a job interview, you can use this time to ask a couple high-level personal questions before diving into the meetings agenda. Visualize and prioritize your meeting action items, delegate tasks, and automate the follow-up. In smaller group settings, you can even take your introduction to the next step and share some fun facts, an unpopular opinion, or recommend a favorite movie or restaurant. Whether it be a team meeting, weekly meeting, conference meeting, or even a board meeting, you should ensure the meetings purpose is suggested by the title. How Do You Start An Introduction For A Meeting? One of the best ways to use questions is to ask attendees what they want to know about one another. Here are a few examples of how you can introduce yourself. 2. At the end of the meeting, take a few minutes to summarize what everyone discussed. The free-form, employee-focused nature that goes beyond status . Definition, Types & Examples, 5 Best Newsletter Plugins for WordPress in 2023 (Free & Paid), Introduction from (insert your name and title here), (CEOs name) recommended that you read this, (Companys name) employees, please read regarding (subject matter), Inquiring about (insert industry here) opportunities, (insert name here) recommended that I contact you, (insert name) recommended that I reach out to you, Seeking an interview with (recipients name here) for (position here), Interview request with (recipients name here) from (your company here). Just remember, however you decide to download these meeting agenda templates, put them to use. Advanced reporting & Powerful CRM with refined segmentation. Get everyone excited about the meeting by sharing your enthusiasm. 1. Additional follow-up networking email subject lines. At least by preparing notes and a structure for your intro, you have some guidance to follow if the nerves creep up mid-presentation. Check how easy it is to segment your subscribers. Have engaging 1-on-1s, never forget what was discussed, and build better relationships with your direct reports. Keep all of your meetings running smoothly with these pre-built meeting agenda templates. Running an introduction meeting will help everyone involved become more productive by setting clear goals and expectations. For your first introduction, keep it short and sweet. Especially if you create a meeting agenda, then a shorter, direct meeting title will be the perfect hook to entice each person to read more about what will be discussed in the meeting. You can discover each other's interests, which can make future interactions more comfortable. Adding too many words is a good way to make the reader think they are being spammed! What is an introduction meeting An introduction meeting is a gathering of people who are new to one another. Thanks for joining on time. Deliver higher-value, personalized marketing experiences across email, mobile, and web. Or, did Jenny miss a critical due date? Learn how the worlds best companies run effective team meetings featuring insights from Figma, Buffer, Close, Webflow, Shopify, and more. Here we enlist few tips to pick a perfect meeting names: 1. Consider the dress code (business casual, casual, business attire, etc.) First and foremost, the people youre meeting want to know who you are. Why is it important to have a good introduction? Save your precious meeting time for activities that involve everyone, like discussions. Heres a sample meeting agenda that could cover topics from various people and departments. I've been in sales for ______ years and I have experience in ______. It shows that you care for the event and have respect for the other attendees. Thanks! We talked about this above, but a common mistake on meeting agendas is not explaining why the meeting exists. Youre not limited to those four tips and examples above, as there are other ways to start a meeting that can be considered. If the meeting youre introducing is with a smaller group, its probably unnecessary to take attendance out loud. Here are some examples you can use: Sender has all features you need for marketing. If someone at the meeting needs more detail, they can ask when the meeting is over. Lastly, consider these dos and donts when kickstarting a meeting. Especially when youre running team meetings with people that you see everyday, there is no need to roll out the red carpet. Engagement Get to know your people with Pulse Surveys, eNPS scoring, anonymous feedback and messaging. The next step is to discuss your goals. It doesnt need to be a long, catchy name, but a few words that give an idea of the purpose or goal will radically improve your meetings in the future. By keeping your title to the point, creative, and informative, your employees will be able to glance at their work week and be enthusiastic about their meeting agenda again., {{start-having-better-meetings="/blog-inserts"}}. Keep the meeting short so that everyone can stay focused. You dont necessarily need to go person by person, especially if the meeting has a high number of attendees, but a brief comment about who is meeting will suffice. Two of the items should be true aspects of their lives. Tip #14: Make your meeting invitation subject line as specific as you can Ideally, your subject line should communicate what the invitation email is about so that the invitee can prioritize its importance without having to open it. Here are a few examples of questions you can ask. The most powerful tool for Engineering leaders to supercharge team productivity. "Hi everyone, as manager of the sales department, I'd like to welcome you to our quarterly sales meeting. that would be good talking points for a coworker to reach out to you about later. Or, for larger meetings, have the leader of each team or department share pertinent updates on a need-to-know basis. Adjust icebreaker questions to fit the situation. You might say something like,"Okay everyone. Here are four ways you can introduce yourself professionally: 1. Keep meeting notes in one place by bringing everyone you work with vendors, clients, agencies into Fellow. Find out how much it costs to bring your team together. It only makes sense that she has these initial concerns., The lack of context leaves her completely in the dark, making this an unnerving situation for your team member to be in. Check out the meeting agenda before joining a meeting to organize your thoughts and how you can contribute to the conversation! Send action items generated during your Fellow meetings over to Asana so that their completion status stays in-sync between both tools! Reconnection networking emails: Reconnection email to maintain relationship. I'm excited to tell you more about our startup and answer any questions you might have.". From Project Management tools to your HRIS. (recipients name here), schedule an interview with us! Plan the agenda for your next meeting, and youre already doing better than the majority of meeting organizers. Use titles when appropriate In more formal or professional settings, it is best to use each person's title before stating their name, such as "Mr.", " Mrs.", "Miss" or "Dr." Outside of meetings, you also have healthy team communication habits. Why do you want it? What brings you here? Turn action items generated in Fellow into Jira issues so their completion status stays in sync between both tools. List out generally what needs to happen, but as actions, not nouns. What are the benefits of introduction meetings, How to run a successful introduction meeting, How one-on-one introduction meetings differ from group meetings, Typical one-on-one introduction meeting agenda, 5 Tips for an Engaging Introduction Meeting, What to avoid while running an introduction meeting. This is where you need to let the reader know why it's important for them to open your email. Overall, this helps everyone find common ground and build rapport. State your purpose. Im set to graduate in June. {{start-having-better-meetings="/blog-inserts"}}, Across many different types of meetings whether they are weekly staff meetings, committee meetings, project check-ins, board meetings, or sales calls there are common items you will see listed on agendas over and over., You might think of these as the building blocks for your agenda. Followup: What do you order there? Don't write:Pricing roll-out. When practicing your hey, this is me! speech, keep this timing in mind. While these meetings are less known than other types, that doesn't mean that they're any less important. Meetings that involve people who don't know each other often start with introductions, which may be as simple as. Instead of looking for grand titles that suggest a level of significance to your discussion, your title should include information about the content., If, when thinking of the content of the discussion, you dont think you could create an interesting title or one that defines why youre hosting your discussion, it might be time to reconsider if its absolutely necessary., When you send out a meeting invite, the title is the very first thing someone is going to read. In this guide, we will discuss the importance of writing an introduction email subject line and how to deliver the best greetings for any audience type to guarantee your message is delivered. Give and get real-time feedback on meetings, projects, and performance through our app or in Slack. It will help the other person understand your perspective and why you're passionate about the project. Better staff meetings = a better workplace. Here are a few examples of each: To Colleagues Introduction from (insert your name and title here) (CEO's name) recommended that you read this Insights from leaders at Loom, Upwork, Oyster, Because Mondays, and Fellow on how to embrace Hybrid Work. Lets talk! Support company leaders with Fellows uniform meeting templates, collaborative one-on-one meetings, and feedback tools. After you've broken the ice, it's time to start talking about your background. It just doesn't apply to a lot of situations. Because of this, its important to deliver an email with a subject line that will get you noticed (and not deleted). Meeting between two or more professionals. In this section, well provide examples of subject lines that you can use and tips for creating custom lines. Run productive 1-on-1s, performance conversations, and team meetings, so then you can promote these best practices across your organization! Readers will open emails that are relevant to them. Hi <<first name>>, It was so nice getting to meet you. 12 Welcome Email Examples to Engage Customers, What is Email Content? Establishing clear and concise objectives before a meeting starts can help avoid this confusion. The best agenda for a meeting is often a simple one. Have a collaborative agenda that everyone can contribute to for engaging conversations. What are you passionate about: Have each person share something they are passionate about. Its likely that the person taking the meeting minutes will know everyone on a first-name basis and can note who is present and who isnt in attendance. Yes, its important to give a core detail about what the meeting is going to cover, but you dont need to write absolutely everything that will come up. I've been with the company for ______ years and I have experience in ______. Participants will become bored or even frustrated if the leaders don't keep the meeting flowing. We're here to discuss the __ project.". The Art of the One-on-One Meeting is the definitive guide to the most powerful tool for managers. How will you measure success?Use this information to write great project objectives. Apply it in practice with Sender.net - the most cost-effective email marketing solution in the market. An introduction meeting is a gathering of people who are new to one another. However, if youre sent to breakout rooms or provided with free discussion time after the call, make sure to use the time to your advantage by engaging your team in conversation and keeping the energy light. Establish the next steps. Taking up so much time and energy, it makes sense to take a couple of minutes to make sure that everyones time is well spent. I'm excited to share our department's progress with you and answer any questions you have about our next quarter.". The most powerful tool for Engineering leaders to supercharge team productivity. You can also lean on icebreakers to start off a meeting. Youve never loved your new (product here) so much! A follow-up email asking for an intro. However, writing a good introduction email subject line can be tricky. I came here today to learn more about [company name] and see what open positions may be aligned with my future goals. After completing the icebreakers, it's time to get down to business by listing the objectives. With our Free Forever plan you can send emails to up to 2,500 of your subscribers. I found you through (insert network here), Please join us for a meeting (where and when), Thank you for scheduling a meeting with (name here), Quick question about (insert subject here), We have an answer to (insert question here). Connect Fellow with your favorite apps. For a closely similar experience to what youll face in the meeting, try practicing with a friend or by talking directly to yourself in the mirror. If you are at a networking event, consider starting with your name, then stating what . By following these tips, you can make sure your introduction meeting is successful and sets the tone for a productive working relationship. They dont need another assignment or someone telling them what to do. This face-to-face meeting request sample sets out the date, time, and place of your meeting. The meeting invitation email is one of the most important items on your event prep to-do list. In your intro, include 1-2 notable things (from your background, interests, etc.) Many people introduce themselves by stating their name and current job title, but you should also try to add information your new contact can't find on your business card. You want to be simple, but you also need to demonstrate the reasons youre calling this meeting in the first place. Making sure your SPF records are up to date improves your email deliverability. Team leadership Support managers with the tools and resources they need to lead hybrid . Come up with a title that is specific Use a title that is descriptive, so that it can be clearly understood by everyone present at the meeting. The team transforming meeting productivity, How to Take Your Meetings From Good to Great: Strategy, Tactics, and the Almighty Agenda, 16 Dos and Don'ts for Staff Meetings (+3 Free Agenda Templates), 12 notes apps that are better than Evernote in 2022 . From starting her own travel blog in 2018 to launching global marketing campaigns in the tech and CE industry, Alexandria is passionate about storytelling and educating audiences on topics that aren't commonly talked about.